Question 1

What is a planning system?

Accepted Answer

A planning system is a digital tool that allows you to plan, organise and manage tasks, projects, people or resources. It provides overview, structure and insight into what needs to be done, when it needs to happen and who is responsible. A good planning system helps you set priorities, monitor deadlines and adjust flexibly when plans change.

Question 2

What planning systems are there?

Accepted Answer

Planning systems come in many different forms. The most commonly used categories are: Project management software (e.g. vPlan, Asana, Monday.com) Resource & capacity planning (e.g. vPlan, MS Project) Team schedules & staff planning (e.g. Shiftbase, EPICTime) Agile & Scrum tools (e.g. Jira, Trello, ClickUp) Production and order planning (e.g. vPlan, ERP integrations) Calendar and diary planning (such as Google Calendar or Outlook) The ideal system depends on your goals, processes and how much flexibility you need.

Question 3

How do you choose the right planning system?

Accepted Answer

You choose the right planning system by looking at: Your needs &ndash; What exactly do you need to plan (teams, projects, orders, hours)? Functionality &ndash; Think of drag-and-drop planning, timelines, capacity management, integrations, etc. User-friendliness &ndash; How quickly can you and your team start working with it? Flexibility &ndash; Does it adapt to your processes? Integrations &ndash; Does it work with the tools you already use? Support &ndash; How fast and knowledgeable is the support? Price and scalability &ndash; Do you only pay for what you need? Can the system grow with you? Always make use of a free trial to test it.

Question 4

What are the advantages of a planning system?

Accepted Answer

A planning system gives you: Structure in your projects, tasks and processes Flexibility in case of changes Real-time insight into progress and capacity Better collaboration through one central source of truth Fewer errors and less manual work More clarity & overview for you and your team As a result, you work faster, smarter and with more control.

Question 5

What are the characteristics of a good planning system?

Accepted Answer

A good planning system has: a clear structure flexible planning that you can easily adjust real-time updates user-friendly interface mobile access strong integrations with your other tools good support and documentation security and data encryption The more of these characteristics are present, the better the system fits your organisation.

Question 6

Why is a planning system important?

Accepted Answer

Because without a planning system, you: make mistakes more easily lose overview forget tasks overload your team miss deadlines waste time unnecessarily A planning system helps you work more efficiently and better anticipate changes. This is especially essential in a tight labour market.

Question 7

Why do teams choose vPlan as a planning system?

Accepted Answer

Teams choose vPlan because: it is highly flexible (works for production, projects, marketing, service and more) it is user-friendly it offers multiple views: calendar, timeline, list, board you manage capacity, teams & resources in one system it provides real-time updates it has a backlog for all unplanned work it works with one click on desktop, mobile and tablet you are never stuck with a fixed workflow &mdash; vPlan adapts to your process It is therefore not just a planning tool, but a complete planning system.