Question 1

When Should You Start Planning an Event?

Accepted Answer

For small company parties or informal gatherings, a preparation time of 4 to 6 weeks is often sufficient. For larger events such as conferences or festivals in the Netherlands, we recommend starting at least 6 to 12 months in advance. This gives you ample time to apply for permits from the local council and secure your suppliers.

Question 2

What Does a Good Event Script Include?

Accepted Answer

A solid event script (or event card) contains a detailed schedule with all activities, assigned responsibilities, and important notes. For example:09:00 &ndash; Stage setupResponsible: Technical supplierNote: Sound check required The script can be shared digitally, so everyone involved has real-time access to the latest updates &mdash; ensuring clear coordination and fewer surprises on the day itself.

Question 3

Which Tools Can I Use to Create an Event Plan?

Accepted Answer

For small events, you can start with a simple Excel template or a checklist. These are useful for keeping track of basic tasks and deadlines. For larger or more complex projects, many organisations in the Netherlands use professional planning tools like vPlan. With vPlan, you can: Manage tasks, suppliers, and deadlines in one central location Collaborate easily with your team Get a clear overview of your planning at day, week, or month level Track real-time progress and updates Choosing the right tool depends on the scale of your event &mdash; but for anything beyond a small gathering, a dedicated tool makes your planning much more efficient and stress-free.