The planning software for education management

Whether you organise individual training sessions or develop full training programmes, planning can quickly become a challenge. Training projects often consist of multiple stages, from preparation and development to implementation and evaluation. Each stage requires different people, skills, and deadlines. With vPlan, you bring all these elements together in one central, visual schedule.

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Visual insight into projects

Whether you're working on one course or dozens at the same time, with vPlan, you can see where you are at a glance. Every project, every team member, every deadline. No more separate documents or systems, but one central place where you can see exactly what's going on and what's coming up.

Visualize your planning in one central place
Instantly see the progress of each project
Break large projects down into logical steps
Divide major projects in logical steps

Get a clear view of the capacity of trainers and developers

With vPlan, you can see at a glance how much space your team has. Whether you work with trainers, developers or project leaders, you want to know exactly who is available and when.

deal for teams working across different disciplines and specific competencies: this way you can plan realistically and prevent bottlenecks in your planning.

Capacity per employee or team immediately visible
Take into account schedules, leave and part-time contracts
Plan focused on the basis of roles and skills
Search by company or type of work in one planning board

More about capacity ->

Status and project progress always clear

No more surprises just before the deadline. With vPlan, you can effortlessly monitor the progress of every project and task.

See status per task: planned, in progress or completed
Filter by deadline, team or project for a very quick overview
Keep a grip hours spent versus budgeted
Time records and statuses send you back easily

Plan supporting processes with vPlan

Whether it's marketing, e-commerce, events or technical service, you can also easily plan these processes in vPlan. This way, you create an overview, streamline collaboration and work organization-wide from one central schedule.

Plan campaigns, content and subscriptions centrally located
Add structure and easily include checklists and attachments
Choose your preferred view: Kanban, timeline, list, or calendar
Available everywhere also at the construction site

Easy to connect to your ERP

Through links to your ERP system, such as AFAS whether Exact, budgeted hours, roles and availabilities are automatically taken over. This way, you can plan immediately with the right people and prevent overloading or double bookings.

budgeted hours and automatically read projects
Employees, time off and schedules retrieved from your system
One source of truth. No duplicate entry

Integraties met vPlan

Plan smarter, perform better

Book a free consultation.

Good planning doesn't have to be a challenge. With vPlan, you work smarter, not harder. From simple workflows to real-time collaboration.

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Team receiving training on vPlan project planning software in a modern office. A presenter points at the screen while explaining the digital planning interface.

Improve collaboration

Capacity

Time registration

Forms

Dependencies

Capacity & workload

Get in-depth insight into the availability of your people. Plan ahead for each employee, team or discipline and prevent overload. See at a glance who has space now and next week.

Read more about communication ->More about capacity ->

Easily record your hours

Record hours worked directly with your tasks. Compare scheduled hours with what was actually spent and easily approve everything. This way, you always stay in control of your progress and budget. Send registered hours.

Read more about time registration Read more about time registration ->

Collaboration

With vPlan, you don’t just manage your schedule. you truly collaborate. Add files, share designs, and leave comments on tasks. Everything is organised clearly, all in one place.

Learn more about visual planning Learn more about collaborating ->

All job information in one tool

Record all the information in your planning, in one central location. Add files, photos, checklists, or additional fields, such as addresses, customer numbers, or notes. So that everything you need is always immediately available.

Learn more about documentation Learn more about the timeline ->

What customers say

"From Excel to a single central project schedule"

With complex bespoke training programmes and numerous external partners, having a clear overview was essential. Discover how CBT gained control over staffing, improved forward planning, and continues to grow with confidence thanks to vPlan.

“Our planning is more flexible and organized than ever with vPlan!”

Read how Bouwdeck made by vPlan with digital forms to make fewer mistakes, saves time and improved communication within the team.

“With vPlan, our engineers are always up to date and better prepared.”

Learn how Multi Protect works more efficiently thanks to vPlan: planning and execution consult the app anytime, anywhere, with user-friendly routes and clear communication between office and field.

“We can see where we are at a glance.”

Read how Michael at Sempergreen not only saves time with vPlan, but also achieves more overview and less paper usage.

“More room for creativity, less hassle in Excel”

Read how 1609Bold plans flexibly with vPlan, works more efficiently and saves time for creative thinking.

vPlan-medewerker in een beige pak loopt met een laptop en koffiebeker een vergaderruimte uit in het kantoor van vPlan.

“vPlan connects our departments and the workplace”

Read how Brunink Group saved hours per week with vPlan, brought more peace of mind to the organization and got an overview of all departments.

vPlan-medewerker in een beige pak loopt met een laptop en koffiebeker een vergaderruimte uit in het kantoor van vPlan.

Read the story ->

“With vPlan, we finally have a grip on projects”

At KNHS, project information is now in one central location, accessible to everyone. No more shredded Excel files or separate documents.

vPlan-medewerker in een beige pak loopt met een laptop en koffiebeker een vergaderruimte uit in het kantoor van vPlan.

Read the story ->

Frequently ask questions

How can I get a complete overview of my projects?

With vPlan, you manage all your projects, team members, and project stages in one central planning tool. Easily filter by project, stage, or type of work (such as painting, carpentry, or glazing) to gain more control and clarity. Thanks to visual overviews, you can instantly see progress and resource utilisation, giving you a complete overview at all times.

How does access work for site managers, subcontractors, and painters?

In vPlan, you decide who sees what. Site managers and subcontractors, for example, only get access to relevant projects or tasks. Painters see only their own work. Project managers and planners have full visibility. With roles and permissions, you stay in control and avoid confusion or disruption on the work floor.

Can vPlan be integrated with our system?

Yes, vPlan can be connected to software packages like Exact, AFAS, and Gilde through our integration partners. Thanks to our open API, we can seamlessly integrate with various platforms. This allows data to be automatically retrieved and sent, eliminating manual work and duplicate entry.

How does vPlan work on mobile devices or on-site?

In addition to the desktop version, you can use vPlan via the app on your phone or iPad. Team members can easily view their schedules, track progress, and communicate with each other. When changes occur, you can instantly send notifications, keeping the entire team up to date without endless phone calls or emails.

Can I register hours worked in vPlan?

Yes, vPlan has a built-in time registration. Employees can easily record their hours worked for specific tasks or projects. You can then compare them with the originally planned hours, approve them and analyse them — so you can stay in control of both progress and budget.

Read more about time registration ->

Is vPlan also available on mobile?

Yes, vPlan is fully accessible via desktop and mobile devices. With the mobile app, you and your team have insight into the schedule anytime, anywhere, whether you're in the office, working from home, or on the go. Ideal for on-site trainers or teams that work flexibly.

Learn more about the app ->