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Compare vPlan with Microsoft Project

Discover why many organisations use vPlan, the visual planning solution for teams that need clarity, simplicity and flexibility.

vPlan is designed for planning and operational teams, making it easy to stay in control of work, capacity and progress. Compare the tools below and discover the difference.

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Trusted by 1,000+ customers

Two colleagues collaborate on a project planning on-screen using vPlan software in a modern office environment.

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This is how vPlan makes managing projects easier

We speak the same language

Unlike Microsoft Project, vPlan is a Dutch organisation. You’ll work with Dutch-speaking support and consultants who understand your market and processes. Whether it’s configuration, integrations or training, we actively think along with you.

Microsoft Project does offer documentation, but personal guidance is usually provided through external partners.

Dutch-speaking consultancy (online or on-site)
Personal configuration, tailored to your situation
Support from people who understand you

Two men smiling while discussing project planning with vPlan, shown on laptops during a casual team meeting.

Flexible planning, with insight into capacity

In vPlan, you don’t just plan projects, you also stay in control of available capacity. At a glance, you can see how much space there is per team, department or employee, and where the bottlenecks are.

Whether you’re planning for the short or long term, vPlan makes it easy to avoid overload and allocate capacity wisely. This way, you prevent surprises on the work floor and in your planning.

Capacity visible per person, team or department
Avoid overload and gaps in the planning
Distribute workload smartly across available resources

More information about capacity

vPlan timeline view displaying task progress and team workload by hours across multiple orders and resources.

Smart integrations with your current systems

vPlan integrates easily with Dutch ERP and accounting systems such as Exact Online, AFAS and SnelStart. This allows orders, resources and hours to be synchronised automatically.

It prevents duplicate work, reduces errors and ensures a planning process that’s truly connected to your organisation. In Microsoft Project, these kinds of integrations are only possible through custom solutions or additional tools.

Integrations with Exact, AFAS, SnelStart and more
Less manual input = fewer errors
Faster insight into project and time status

More information about integrations->

Visual showing vPlan integrations with AFAS, Exact, SAP, and other tools via a circular connection diagram.

From daily planning to project overview

In vPlan, you decide how you view the planning. Work with projects that you can group, filter or label. Whether you want to track a single employee or get an overview of all projects, you choose the perspective.

Microsoft Project mainly provides detail at task level via Gantt charts. These are powerful, but in larger plans they quickly become cluttered and difficult to read.

Projects, columns and statuses in one visual board
Easily switch between detail and overall view
Clear overview, even with a full planning

vPlan calendar view with a pop-up showing employee capacity, including present, planned, and available hours.

Planning and operation in one system

In vPlan, planners and operators work together in one system. Engineers, team leaders or employees can view their tasks, log time, add documents and complete forms, all via the app or desktop. Of course, it’s also possible to export your planning.

For teams that need to look ahead on a daily level for 4 to 6 weeks, vPlan offers the clarity that’s often lost in MS Project. There, the planning is often only visible at a high level.

Employees see their planning in realtime
All project information in one place
Time tracking linked to post-calculation in your ERP

iPhone screen showing a vPlan notification about being mentioned in a comment on card Project 1034.

Permissions and roles that give you control

Not everyone needs to see or edit everything in your planning. In vPlan, you can define per user who can do what — whether it’s planning, editing or view-only access.

In MS Project, you usually grant access to the entire project file or none at all. This limits control or introduces unnecessary risks.

User-specific access settings
Restricted access per board or project
Only relevant information for the right people

Two colleagues viewing the vPlan timeline on a desktop screen during a planning session in a modern office setting.

Control over work, even before you start planning

In vPlan, you only start planning when everything is ready. With the backlog feature, you collect work in one central place first. Only when it’s clear, you drag it into the planning. Looking back is easy too: the logbook lets you see up to 12 months of who changed what and when.
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MS Project doesn’t offer these features by default or only includes them in certain licences.

Backlog for better work preparation
Logbook with 12 months of history
More control before, during and after execution

Dragging a task card from the backlog to the planning section in vPlan’s calendar view.

Download the e-book

From loose ends to structured projects

This e-book shows you how to make projects predictable and manageable. With practical checklists, smart tips, and real-world examples, you’ll learn how to meet deadlines, use team capacity more effectively, and create a calmer workflow.

Download e-book 

What customers say

Collaboration

With vPlan, you don’t just manage your planning – you truly collaborate. Add files, share designs, and leave comments on tasks. Everything is organised clearly, all in one place.

Lees meer over communicatie ->

Mobile phone screen showing a real-time vPlan notification. The alert informs the user they’ve been mentioned in a comment on card Project 1034, demonstrating instant team communication.

Time registration

Easily register hours per task, compare planned work with what’s been done, and approve or reject hours in no time. That way, you always stay in control.

Lees meer over urenregistratie

Dashboard view in vPlan showing logged time per activity and a timeline graph for the week. Visual charts display time spent on design, execution, and delivery, supporting project analysis and time tracking.

Visual planning

Everyone works with the same up-to-date planning, whether on desktop or in the app. Changes are visible instantly, and you can adjust the view to suit your own preferences.

Lees meer over visuele planning

vPlan interface showing a weekly planning board with project cards organised by day and team members. Cards display project names, assignees, due dates, and status labels like approved, urgent, and control.

Documentation

Record all information in your planning in one central place. Add files, checklists, or extra fields such as addresses, customer numbers, or notes. That way, everything you need is always right at hand.

Lees meer over documentatie

vPlan interface showing a detailed project card for Project 1034, with start and end dates, time tracking, checklist items, file attachments, status labels, and assigned team members.

What customers say

“We can't live without vPlan anymore!”

Read how Evany at Wastoren gained more time, efficiency, and a complete overview of the process with vPlan.

"vPlan has been the best choice we’ve ever made"

Read how Marco at PPD saves 1 FTE per week, reduces manual work, and has made a major efficiency leap thanks to vPlan.

"We can see where we stand at a glance."

Read how Michael at Sempergreen not only saves time with vPlan, but also gains more overview and reduces paper use.

"More room for creativity, less hassle in Excel"

Read how 1609Bold uses vPlan to plan flexibly, work more efficiently, and make time for creative thinking.

vPlan-medewerker in een beige pak loopt met een laptop en koffiebeker een vergaderruimte uit in het kantoor van vPlan.

“vPlan connects our departments and the entire operation”

Read how Brunink Group saves hours each week with vPlan, brought more calm to the organisation, and gained full visibility across all departments.

vPlan-medewerker in een beige pak loopt met een laptop en koffiebeker een vergaderruimte uit in het kantoor van vPlan.

“With vPlan, we finally have control over our projects”

At KNHS, all project information is now in one central place, accessible to everyone. No more scattered Excel files or separate documents.

vPlan-medewerker in een beige pak loopt met een laptop en koffiebeker een vergaderruimte uit in het kantoor van vPlan.

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Everything in one place

Multiple tools
Seamless integration

One platform that connects everything. Switch to an overview of all your tasks, projects, and workflows with integrations that keep your team on the same page.

More information ->

Plan smarter, perform better

Book a free advice session.

See for yourself how vPlan helps you collaborate more efficiently, save time and achieve better results. During the demo, you’ll gain practical insights and answers to your questions.

Book a demo Contact us

Team receiving training on vPlan project planning software in a modern office. A presenter points at the screen while explaining the digital planning interface.

Frequently asked questions

What is the difference between vPlan and Microsoft Project?

Is vPlan a good alternative to Microsoft Project?

Why should I switch from Microsoft Project to vPlan?

Is vPlan cheaper than Microsoft Project?