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Compare vPlan with Monday.com

Discover why teams are switching from Monday.com to vPlan, the planning and project management solution that combines overview, capacity and collaboration in one visual tool.

Monday.com works well for lists and deadlines, but as soon as you want to do real planning, with insight into availability, capacity and workload, you'll run into limitations. vPlan is built for organisations that truly want to plan their work, not just manage it.

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This is how vPlan makes planning easier

We speak the same language

Unlike Monday.com, vPlan is fully developed in the Netherlands. That means you are working with a local company that understands your market and way of working. Whether it is setup, integration or training, our team is ready to support you in your own language.

  • Dutch- and English-speaking consultancy (online or on-site)
  • Personal configuration, tailored to your situation
  • Support from people who understand your market
vPlan-team overlegt over capaciteitsplanning op kantoor, met de planningstool van vPlan zichtbaar op hun laptops.

Realistic planning, with insight into capacity

In Monday.com, planning is mainly focused on tasks and deadlines. That may seem clear, but without insight into capacity, you have no idea whether your schedule is actually feasible. Teams can become overloaded or, on the contrary, have too little to do.

With vPlan, you immediately see how much capacity each team or person truly has. You plan based on availability and workload, allowing you to set realistic deadlines and maintain control over execution.

  • Capacity visible per person, team or department
  • Avoid overload and gaps in the planning
  • Distribute workload smartly across available resources
Discover more about capacity
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vPlan scherm met planning per project en bijbehorende teamleden, gecombineerd met een overzicht van de werkbelasting per medewerker in uren per dag.

Smart integrations with your other systems

vPlan connects effortlessly with the tools you already use. Think of Exact Online, AFAS, Ridder, and SnelStart. Orders, projects, and hours are automatically synced, without manual work or errors.

Monday.com does not offer direct integrations with Dutch systems and often requires custom development or external integrators.

  • Integrates with AFAS, Exact, Ridder, and SnelStart
  • Less manual work thanks to automatic synchronization
  • Clear insight into progress and final cost calculations
Discover more about integrations->
Integraties met vPlan

From detail to complete overview

In Monday.com, you usually view your planning from a single perspective with all tasks and deadlines. In vPlan, you have the freedom to view your planning in the way that gives you the most insight: by person, team, project, or status.

Easily create multiple views within your planning and switch between them effortlessly. This allows you to see the same planning from different angles. From a timeline showing your work by status, to a calendar offering insight into work per team member.

  • Choose your own view: timeline, calendar, list or Kanban
  • View planning by team, resource, project or status
  • Set filters and views for each team or process

Data in trusted hands

Secure, transparent, and fully GDPR-compliant.
With vPlan, your data remains securely stored in ISO 27001-certified data centres within the EU. This provides organisations with greater control, predictable compliance, and confidence when operating under strict European privacy regulations.

  • Hosting and processing within the EU
  • Fully GDPR-compliant
  • ISO 27001-certified security

Complete overview of all your projects

In Monday.com, you often create a separate board for each project. That might seen clear, but it makes it difficult to view the progress of all your projects at a glance.

In vPlan, you can bring everything together in one clear planning board. This allows you to instantly see how all work is progressing and where capacity is available or tight. Want to focus on the progress of just one project? Simply use the filters or search within your planning board.

  • Track the progress of your projects in one overview
  • Plan based on total capacity
  • Filter or search specific projects for detailed insight

Collect first, plan later

In Monday.com, new tasks go straight into the planning, even if they're not yet ready for execution. This quickly leads to a cluttered and overloaded planning, or even seperate paper lists.

With vPlan, you can collect unplanned work in the backlog. One central place for incoming projects, ideas, orders, or tasks. From there, you only plan what really needs to be planned, when it fits within your capacity.  

  • Only plan when work is ready for execution
  • No overloaded planning, just complete overview
  • Create clarity in your unplanned work
Gebruiker sleept een kaartje in de vPlan-interface van de backlog naar het planbord, met prioriteit en teamleden zichtbaar.

Log time directly in your planning

In vPlan, you can easily log your hours, starting from the basic package. This give you insight into the actual time spent and allows for simple post-calculation or invoicing.

In Monday.com, time tracking is only available with the more expensive Pro package and is less suited for integration with ERP or accounting systems. vPlan seamlessly connects to your ERP software, so hours are processed automatically.  

  • Time tracking from the Basic package
  • Insight into actuals and post-calculation
  • Integration with ERP and accounting software

One platform for growing teams

From shop floor to office, vPlan grows with you. Use vPlan for all planning across your organisation: from production and field service to marketing or consultancy. You decide how your planning boards look and which information matters most.

  • Flexible setup for any process
  • All your planning in one tool
  • Clarity and calm across your entire organisation

Download the e-book

From loose ends to structured projects

This e-book shows you how to make projects predictable and manageable. With practical checklists, smart tips, and practical examples, you’ll learn how to meet deadlines, use team capacity more effectively, and create a calmer workflow.

Download e-book

What customers say

“We can't live without vPlan anymore!”

Read how Evany at Wastoren gained more time, efficiency, and a complete overview of the process with vPlan.

Read the story
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"vPlan has been the best choice we’ve ever made"

Read how Marco at PPD saves 1 FTE per week, reduces manual work, and has made a major efficiency leap thanks to vPlan.

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"We can see where we stand at a glance."

Read how Michael at Sempergreen not only saves time with vPlan, but also gains more overview and reduces paper use.

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"More room for creativity, less hassle in Excel"

Read how 1609Bold uses vPlan to plan flexibly, work more efficiently, and make time for creative thinking.

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“vPlan connects our departments and the entire operation”

Read how Brunink Group saves hours each week with vPlan, brought more calm to the organisation, and gained full visibility across all departments.

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“With vPlan, we finally have control over our projects”

At KNHS, all project information is now in one central place, accessible to everyone. No more scattered Excel files or separate documents.

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Verbeter de samenwerking

Communicatie

Chat direct bij taken en weet altijd wat is afgesproken. Tag collega's met een @mention en blijf automatisch op de hoogte van notificaties.

Lees meer over communicatie ->
Smartphone met pushmelding van vPlan waarin een gebruiker wordt genoemd in een opmerking bij projectkaart 1034.

Urenregistratie

Registreer uren eenvoudig per taak, vergelijk gepland met gerealiseerd werk en keur uren snel goed of af. Zo blijf je altijd in controle.

Lees meer over urenregistratie
vPlan dashboard met visuele rapportages, waaronder een cirkeldiagram van geschreven tijd per activiteit en een lijngrafiek met tijdsregistratie over de week.

Visuele planning

Iedereen werkt met dezelfde, actuele planning, via desktop of app. Wijzigingen zijn direct zichtbaar en de weergave pas je aan op je eigen voorkeur.

Lees meer over visuele planning
vPlan projectmanagementoverzicht met geplande projecten per dag, inclusief statussen als 'akkoord', 'controle' en 'spoed', en teamleden per project.

Documentatie

Leg alle informatie vast bij je planning, op één centrale plek. Voeg bestanden, checklists of extra velden toe, zoals adressen, klantnummers of notities.

Lees meer over documentatie
Gedetailleerde projectkaart in vPlan voor Project 1034, met start- en einddatums, activiteiten, tijdregistraties, bijlagen en een afvinkbare checklist.

Alles op één plek

Meerdere Tools.
Naadloze Integratie.

Eén platform dat alles met elkaar verbindt. Schakel over naar een overzicht van al je taken, projecten en workflows met integraties die jouw team op één lijn houden.

Meer informatie ->

Plan smarter, perform better

Book a free consultation

Planning that works doesn't have to be a challenge. With vPlan, you work smarter, not harder. From simple workflows to real-time collaboration.

Book a demoContact us
Teamleden van vPlan in overleg in een vergaderruimte, waarbij een collega een schermpresentatie geeft met uitleg over de planningsoftware.

Frequently asked questions

What is the difference between vPlan and Monday.com?

Monday.com is a tool for task management and collaboration. vPlan goes a step further and focuses specifically on planning, capacity, and execution. With vPlan, you don't just plan tasks, but also people, teams, and machines, with insight into availability, workload, and progress.

Is vPlan a good alternative to Monday.com?

Yes, vPlan is especially suitable for organisations that want to go beyond to-dos and task lists. It offers visual planning, capacity management, time tracking, and local integrations with ERP and accounting packages such as Exact and AFAS.

Why should I switch from Monday.com to vPlan?

If you want to plan based on capacity rather than just ticking of tasks, vPlan offers more control. You gain realistic insight into your planning, can make better adjustments, and save time thanks to automatic synchronisation with your existing systems.

Can I also visualise my planning in vPlan like in Monday.com?

Yes, and even more flexible. In vPlan, you can use different views within the same planning, such as timeline, calendar, list or Kanban board. You view the same data from multiple perspectives, such as by team, employee or status. This way, you always get the overview that suits you best.

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