In a world where everything is becoming increasingly digital, it is high time to revamp traditional paper work orders. Have you ever thought about a digital work order app? In this blog, we'll tell you why you don't want to be left behind and how you can get started with digital work orders yourself! 

What is a digital work order app? 

A digital work order app is exactly what it says: an app that lets you create, manage and save orders and jobs digitally. No more hassle with paper work orders that can get lost or unreadable. With a digital work order app, you always have your work orders to hand, wherever you are.  

Benefits of digital work orders 

1. Super-fast and efficient 
Digital work orders make the whole process much faster. Your employees can fill in work orders directly on their phones or tablets. This saves a lot of time and reduces the risk of errors. This leaves more time for the really important things. 

2. Always and everywhere accessible 
Whether you are in the office, on your way to a customer, or working at home, with a digital work order app you always have access to your orders and assignments. This makes your work a lot more flexible and you can react faster to what's going on. 

3. Always accurate 
With digital work orders, you always have clear and real-time information. With vPlan, it is also possible to add forms with standard (mandatory) fields to your job or order. This minimises the risk of misunderstandings or errors.  

4. Cost-saving 
In the long run, digital work orders save you considerable printing costs, storage space and time. And because work orders are always accurate, you can process payments faster and improve your cash flow. 

5. Environmentally friendly 
An additional advantage: by using less paper, you contribute to a more sustainable world. This is not only good for the environment, but also gives your company a green image. 

Create your own digital work order with vPlan 

vPlan easily integrates with your ERP system, automatically importing information such as customer data, orders and projects. As a result, work orders are created automatically, saving you a lot of time and manual work. Of course, you can also create a work order manually at any time. Ideal when you are on the road and get a call with a new report. With a few clicks, you create the job and link the available employee.  

Digital work orders in vPlan 

With vPlan, you can provide a work order, also called a card in vPlan, with all kinds of information. Work orders also have other useful functionalities. We list some of the information fields and other functions below: 

• Customer details: name, address, contact information. 
• Work description: detailed description of the work to be carried out. 
• Materials: registration of required and used materials. 
• Hours worked: entered by employees, directly from the workplace. 
• Pre-calculation or time estimate: forecast how much time the job will take. 
• Activities: specific tasks or work to be carried out. 
• Pictures: add pictures for visual documentation. 
• Notes: additional notes and comments. 
• Checklists: tasks to tick off to make sure everything is done. 
• Chat: keep colleagues updated on the status of a work order. 
• Forms: material, mileage registration, surveying and quality checks. 

Conclusion 

A digital work order app offers so many advantages that you really can't live without it. It makes your work more efficient, accurate and sustainable. And the best part is: with vPlan, you can get started right away. Create an account today and try it out for free!