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What is capacity planning? Explanation and step-by-step plan

What is capacity planning? Explanation and step-by-step plan

What is capacity planning? Explanation and step-by-step plan

"Can we still take on this project next week?"
"Who actually still has time left?"
"Our planning is all over the place again..."

If you work with teams, have tight deadlines and experience fluctuating workloads, you’ll probably recognise these statements. It’s difficult to keep an overview of capacity using an Excel sheet. Planning capacity is more challenging than it seems.

Yet capacity planning is the key to clarity, structure and efficiency. In this blog, we explain what capacity is, why it is so important and how you can get started yourself.

 
 
 

- 26 maart 2025 - 8 min

Carmen

Written by:

Carmen

Carmen Kelder is a marketer at vPlan and enjoys exploring productivity and smarter ways of planning. As a marketer, she understands better than anyone how planning and practice come together. What she learns, she applies in real-world situations and shares through clear, practical content that helps teams work more efficiently.